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Monday, October 11, 2010

2010-2011 County Program Interpretation Initiative

As Extension positions itself for the future it is imperative that Texas AgriLife Extension Service implement the County Programs Interpretation Initiative that is systematic, comprehensive and focused on communicating programmatic outcomes.

The basic components of the 2010-2011 County Program Interpretation Initiative includes the
following core elements;

♦ Interpretation is a continuous process, not just an event conducted prior to a legislative
session or county budget hearing.
♦ Interpretation is systematically communicating programmatic outcomes.
♦ Interpretation is integrally linked to evaluation.
♦ Interpretation provides a venue that enables our funding partners to critically assess our
programming efforts. This assessment can be used in order to refocus and redirect programming
efforts to ensure our programs remain relevant

As your DEA I will work with our District 11 County Extension faculty to develop a District Extension Interpretation initiative that includes the following;

1. District Judges and Commissioners Conferences hosted by the District Extension Administrators. December 14th, Edna, Texas.

2. An Extension Making a Difference newsletter published annually that communicates
public value of Extension programs in county.

3. An active District Marketing and Interpretation Committee to develop effective interpretation

4. Involvement of elected officials in at least one "showcase" Extension Program.

5. All counties will conduct at least one formal interpretation event with elected officials

One Day 4-H Great Success!!!
On October 9, 2010  Texas AgriLife Extension Service provided the leadership in conducting a very effective service project called One Day 4-H through our 4-H and Youth Development Program in a majority of the counties in the state.
With the leadership of Texas 4-H Volunteers and County Extension Agents there were more than 325 projects conducted involving more than 10,000 individuals.

County Extension Agents should make a special effort to interpret the results of their county project to elected officials and stakeholders. The following is the type information that could be utilized in a effective interpretation effort;
  • Number of Projects in the county.
  • Number of 4-H Youth Involved.
  • Number of NON-4-H Youth Involved.
  • Number of Adults Involved.
  • Total Number of People Project reached/assisted.
  • Hours Took to Complete Project.
  • Value of Time Contributed (Independent Sector Value).
  • Number of lbs of food collected.
  • Value of the food collected.
  • Number of care packets made.
  • Value of care packets made.
  • Number of miles of road/beach/park cleaned.
  • Number of lbs of Trash collected or materials recycled.
  • Number of people reached by Educational Projects.
  • Money raised for other organizations.
  • Number of new 4-H members recruited because of One Day 4-H.
Registration for the 
2010 Texas Plant Protection Conference is now open
22nd Annual Conference
Brazos Center in Bryan, TX
December 6-7, 2010
Here are some highlights from this year's conference:
The General Session begin at 10:00 am, Monday December 6. This is Farmer Day and the sessions will include:
Climate Changes and its Impact on our Crops, Jerry L. Hatfield, Ph.D. Laboratory Director and Supervisory Plant Physiologist, USDA-ARS, National Laboratory for Agriculture and the Environment, Ames, Iowa
Managing Weed Resistance”, Stanley Culpepper, Ph.D. Associate Professor and Extension Agronomist, University of Georgia, Tifton, GA
Farm Credit Update”, Ben Novosad, CEO, Capital Farm Credit, Bryan, TX
Farm Management Session
New Technology and Chemistry Session.
Tuesday, December 7th will be a full day of Concurrent Sessions. The sessions include:
Fertilizer and Water Management
Soybeans & Rice
Pastures & Rangeland
Horticulture & Minor Crops
*Both TDA & CCE ceu's will be offered at the conference.

Our state county programs office has agreed once again to pay the registration fee for agents in  district 11, to attend the Texas Plant Protection Conference on December 6-7, 2010.  Please send me the registration form by Monday, Oct. 29th,  I will submit the registration fee and paperwork for you from my office.  Please do not submit registration individually for the conference.

Information from Jodi's Desk: 
REMINDER: Club/Group Charters Due
This is the time of year that county offices should be requesting and gathering chartering documents from clubs and groups in your county.  This is a simple, yet EXTREMELY IMPORTANT task that MUST be completed on ALL clubs & groups in the county.  The chartering process legally authorizes club and groups to use the 4-H name and emblem (and is required by law).
WHO NEEDS TO BE CHARTERED?  All community clubs, project clubs, afterschool clubs, and military clubs (all groups you call a 4-H club).  Additionally, the following groups should also be chartered:  County Council, Youth Board, Volunteer Leaders Association, 4-H Booster Clubs, Clover Kids Groups, Ambassador Groups, etc.
·         4-H Charter Application/Renewal for Clubs OR 4-H Charter Application/Renewal for Groups
·         List of club officers
·         Most recent copy of approved bylaws (must contain a dissolution clause indicating residual dollars and/or other assets become property of the county 4-H program should the club/group dissolve)
·         Annual Financial Status Report


The goal is to have clubs submit all chartering paperwork to the county office by October 31.  Counties have until December 1 to review and certify (on 4-H Connect) that all chartering information (and required attachments) has been submitted and reviewed.  This is an ANNUAL process.

Please make sure to communicate this information to your county clubs and groups.  Counties will be randomly audited in December to insure COMPLETE chartering information is on file in the Extension office.

All chartering guidelines, information, and forms can be found at: (Chartering: Instructions & Guidelines)

If you have any questions, please contact Jodi.