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Monday, May 3, 2010

OFFICE CONFRENCES

In reviewing monthly reports, and monthly support materials, some of our counties are not sending in minutes of office conferences and agent schedules. I assume that if I am not getting minutes for the conferences, conferences may not have been conducted. At our county program reviews we discussed the importance of consistent office conferences. I left up the decision to the county coordinator and staff to have consistent office conferences depending on your workable schedule. Most of the counties are having bi monthly conferences. I know it is difficult to have office conference during the busy spring; however, office conferences are most important when it is very busy and agents and staff are out in the field of work. It is most critical your support staff know your schedule during the week. Conferences should not last more than an hour, and staff members should rotate as the agent presiding.

I am asking for all counties to conduct a minimum of two office conferences a month. Office conference minuets must be complied and sent to me and CC: Barbara by the 7th of each month with your county Commissioners court reports, or send minuets in as your complete the conferences. I would appreciate your diligence in cooperating with this request. We may have to reevaluate the reason for the conferences with some counties. If you have questions give me a call.

District 11 Judging Contests
I would like to congratulate our District 11 agents that assisted with this past weekend’s Multi District Judging contests in College Station. I also would like to thank our 4-H Specialist, Jodi, for the great direction before and during for the contests, and commend you on your professionalism in coaching, organizing and supporting your young people. It was encouraging to see the great participation from our members, leaders and parents in relation to the other 3 districts. Our great participation from our 4-H program does not just happen, your commitment to planning and implementation shows great evidence through their competition level in all the contests.

In the picture to your right is the District 11 Champion Livestock Judging Senior Team from Calhoun county.
Great Job!!!

Agents in the spotlight: On behalf of District 11 I would like to recognize Jodi McManus and Rusty Hohlt for their participation in Academy I. They joined an all star cast of presenters at the first Academy to assist with the on boarding of our agents. Chance Crossland, CEA-ANR in Calhoun County was the only agent that attended the event in Brownwood at the Texas 4-H Center.

District office Spring Cleaning: We are spring cleaning at the District office and in identifying material that either needs to go to the dumpster, or back to College Station. We have found a large number of Result demonstration signs; if you would like some signs please come pick up all you need, or let me know so I can deliver them in my travels.

Reminders:
TExAS and County Commissioners Court, office Conferences, Monthly Reports Due: May 7th,

Unpaid Internships: If you know of individuals that would like to intern with you office for college credit, It is important that agents visit with me on the correct procedures; I will need to conduct a interview with student before we can start the internship. There are also appropriate forms and a background check to complete prior to the appointment. As of now we know of two internships, one in Karnes County from Texas State University, and one in Nueces County from Texas A&M University-Kingsville.

Texas 4-H Round up Registration due May 12 on 4-H connect
4-H Program Development Committee Meeting May 10th, Edna
District 11 4-H Horse Show Planning Meeting May 10th, Edna
4-H Scheduling and Professional Development Retreat May 25-26, La Grange