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Tuesday, June 14, 2011

2012 County Budgets Requests

Summer time for many county commissioners courts and county auditors start to ask Extension offices to review their budgets for those counties on a fiscal year of October - September. District 11 has 9 counties on a Oct-Sept. and 9 counties on a Jan-Dec. fiscal year budgets. Each county handles this a bit differently.

D-11 County Coordinators: 

Again, we will follow the process that you have used in the past. I request that you give me a call or e-mail and let me know of your needs / requests prior to presenting them to the court. I want to be informed of each county request and the process for submitting the request to the Judge / Court. The better informed I am, the more supportive I can be when speaking to courts regarding county budgets.

For those of you who are new to the role of county coordinator, please give me a call and I'll be happy to walk you through the budget development process.

I look forward to working with you through the budget development process.
As counties look at their expenditures and future budgets there can be some challenges to over come.
Please be frugal in your requests and make sure that if you are going to ask for more funds that they are warranted. Proper documentation of items such as travel in extremely important if asking for an increase in travel. County travel does not have to be equal to be equitable for each agent.

Summer Work Schedules 

4-H Round Up, association meetings,  leader lab, horse shows ,crop tours, validations,  etc, these and many other work duties will take you out of the office for a big part of the summer. At times you will be away for as much as a week at a time. It is important that if you leave the office for a work related task, please inform your support staff of where you are going, for what reason , and let them know when you will come back to the office. Much of this can be discussed at weekly office conferences, however things come up and it is necessary to be at many places in preparation for an event.

When clientele call the County Extension Office or come by asking to see the agent, it is important that support staff  know where you are and when you are coming back.  Of course many of your clientele can call you on your cell phone, but it is good business for new clientele and those not communicating with you often to expect a timely response to their needs. Our clientele expect for our offices to be open when they need to visit with us, please make sure that proper communication is in place if for some reason your office must be closed for a short time period. DM